Accounting & Finance

How to Use QuickBooks for Your Small Business: Top 7 Tips

For small business owners, QuickBooks is a valuable asset when it comes to managing finances. This software application provides an efficient way of tracking income, expenses, and generating financial reports. QuickBooks offers a range of features, but not everyone may be familiar with all of them. That's why we've put together the top 7 tips to help small business owners maximize the use of QuickBooks.

Getting Started With QuickBooks for Your Small Business

Before you start using QuickBooks, ensure that you have set it up correctly. This means setting up your accounts, company information, payment, and billing preference, and tax information. Ensure that all the information is accurate, as this will save you time and resources in the long run.

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#1. Track Expenses Accurately

QuickBooks can help you track your expenses accurately. Always make sure that your expenses are categorized correctly so that they are easy to find and include in your financial statements. QuickBooks allows you to categorize expenses using custom tags to easily see where you spend and make money. This makes it easy to identify areas that may need extra attention.

#2. Automate Invoicing

One of the most important features of QuickBooks is its invoicing system. If you have regular customers, it's a good idea to set up recurring invoices. This simplifies the billing process, reduces the chances of error, and saves time. You can customize your invoices to include your company logo, payment terms, and other details. You can also set up payment reminders and send invoices by email directly from the software. Plus, your customers will be able to pay their invoices through QuickBooks easily.

Related Reading: Compare the Best Accounting Software for Small Businesses

#3. Reconcile Accounts Regularly

Reconciliation is a vital part of accounting. It involves comparing your transactions in QuickBooks with your bank statements to ensure that they match. This helps you identify any discrepancies that need to be addressed. By reconciling your accounts regularly, you can avoid errors and ensure that your financial statements are accurate.

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#4. Manage 1099 Contractors

There are several reasons why a small business might use a 1099 contractor. For one, it can be more cost-effective than hiring an employee since you're not responsible for providing the same benefits and tax withholdings. Additionally, hiring a 1099 contractor gives you the flexibility to bring in specific expertise for specific projects without committing to a long-term employee contract. QuickBooks makes it easy to send, track, and file 1099 forms so you can be prepared for tax season and stay compliant.

Related Reading: Employee Benefits to Offer as a Small Business Owner

#5. Capture Receipts Easily

When it comes to running a small business, every penny counts. Keeping track of every dollar that flows in and out of your business is crucial to understanding where your money is going. Using the QuickBooks mobile app to capture your receipts can help you easily account for every penny. This powerful tool allows you to easily and quickly take a picture of your receipts and categorize them accordingly. With QuickBooks, you can ensure that your bookkeeping is accurate and that you have a clear picture of your business's financial health.

#6. Track Sales & Sales Tax

By connecting your business bank account and credit cards to QuickBooks, you can easily sort your transaction and easily see your business's cash flow. QuickBooks can also automatically do the sales tax calculations for you on your invoices and receipts for easy and accurate filings. 

#7. Generate Reports

You can easily generate reports like a profit and loss report, balance sheet, or even create a custom report to better understand your business's financial health. Through the QuickBooks reporting feature, you can easily see what invoices are outstanding, understand your cash flow, and create custom tags tailored to your business.

Set Your Small Business Up for Financial Success

QuickBooks is a powerful tool that can help small business owners manage their finances efficiently. By following the tips outlined above, you can ensure that you use the software application to the fullest. This will save you time, reduce errors, and provide you with financial statements that are accurate and useful for decision-making. Remember to seek professional help when needed and to stay informed about updates and new features. With QuickBooks, you can focus on growing your business and achieving your financial goals.

Related Reading: Do I Need a Bookkeeper for my Small Business?

Save on Your QuickBooks Subscription through Fundid!

At Fundid, we partner with the best companies and resources that you need to support your business growth. Save on your first few months of QuickBooks when you sign up through our link. Looking for other tools to support your business? Check out our growing database of Growth Partners today!

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