1. Identify What Your Main Priorities Are
First, take some time to think about what your biggest priorities are at the moment. Are you focused on fundraising another round of money from venture capitalists or driving traffic to your website? Or perhaps you want to focus on getting more publicity for your business in the next couple of months? Think about what you want to achieve in the next week, month, quarter, and year and write it down. Try to focus on two or three key strategies that will drive growth.
2. Categorize The Priorities According to Urgency and Importance
Next, organize your priorities into categories on a sliding scale based on their urgency and importance. As a rule of thumb, you should only complete tasks that are both urgent and very important. An example of tasks that only you should handle may include managing the company's financial records, pitching projects to potential clients, or any activity that is strongly tied to the core of your business.
Tasks that are not time-sensitive or important should ideally be delegated to someone else or postponed. Only delegate tasks that are important and will help the business move forward but can be performed by anyone (e.g., market research or customer service). You may find after careful consideration that the activity is a waste of time (such as weekly team meetings that don't have a core objective) and decide to get rid of it.
3. Organize Your Schedule into Time Blocks
Another tip that'll help you better prioritize your time is to organize your calendar into several time blocks. Schedule time in your planner for high priority tasks and try to remove as many distractions as possible. Focusing on multiple tasks can hinder productivity, so try to focus on only one task at a time.